Guide
Bringing an AI to a meeting: consent and disclosure
An AI in a meeting is fine when everyone knows it's there. Here's how to be clear about it, and what to check where you are.
This guide is general information, not legal advice. Rules differ by country and state.
Always name it as AI
People should know when they're talking to an AI. In the EU, the AI Act's transparency rule (Article 50) requires it. Clonzi joins as "Your name's Clonzi (AI)", with a card on camera that says so, and never claims to be human.
Mention it in the invite
One line is enough: "My Clonzi (AI) may join this call for me and take notes." It gives people a chance to say if they'd rather it didn't.
Check the consent rules for transcription
Some places require everyone in a call to agree before it's recorded or transcribed (in the United States, several states such as California, Florida and Illinois). When people from different places join, the strictest rule usually applies. If you're not sure, ask before you send it.
Respect the host
Only send an AI to calls you're invited to, and let the host decide whether to admit it. If someone asks it to leave, it should leave.
Keep a record
A debrief that lists everything the AI said for you means nothing it did is hidden, from you or from anyone who asks.